How We Automated Daily Class Schedules Using Canva Bulk Create, ChatGPT, and Meta Creator Studio

A simple strategy to help gym owners post consistently without spending hours designing content every week

If you run a gym or studio that offers daily classes, you already know how exhausting it is to post your schedule on social media every single day. It’s one of those repetitive tasks that’s easy to push off—until your feed goes quiet, your members start asking what’s happening today, and you’re stuck making last-minute graphics before your first class even starts.

We fixed that.

Here’s how we automated the entire process using ChatGPT, Google Sheets, Canva’s Bulk Create, and Meta Creator Studio to design and schedule an entire week’s worth of class content in under an hour.

This workflow is simple, scalable, and perfect for any gym owner or studio manager—no design or coding skills required.

Step 1: Copy Your Class Schedule

Start by copying your class schedule directly from Mindbody or your scheduling software. Just grab the text from the public class listing (you don’t need admin access), and paste it into a blank doc or directly into ChatGPT.

It might look something like this:

Step 2: Use ChatGPT to Format It Into a CSV

Next, head to ChatGPT and paste the raw text into a prompt like this:

ChatGPT Prompt:

I have a class schedule scraped from a website that looks like this:

Monday

6:00 AM - Boxing with Coach Dred

7:00 AM - Strength & Conditioning with Coach Glenda

Tuesday

6:00 AM - TRX Training with Coach Randy

7:00 AM - Boxing with Coach Caz

Can you format this into a CSV table with the following columns:

• Day
• Time
• Class Name
• Coach

ChatGPT will return a clean table like this:

Step 3: Paste the Table into Google Sheets

This step is key: always verify your AI-generated output.

Copy the table from ChatGPT and paste it into Google Sheets. Make sure everything sits in its own column (no merged cells or weird spacing).

Once you’ve reviewed and made any tweaks, go to:

File → Download → Comma-separated values (.csv)

This will be the file you upload into Canva.

Step 4: Design a Canva Template

Open Canva and create a square or vertical post (depending on whether you’re posting to Instagram or Stories).

We designed a reusable daily schedule template that includes:

• A space for the gym logo
• A clean list for up to 4 class times
• Room for coach names and class titles
• A subtle animated background to catch attention in the feed

Use placeholder text like {{day}}, {{time}}, {{class}}, and {{coach}} in your design. These markers tell Canva where to insert your data from the CSV.

Step 5: Use Canva’s Bulk Create Tool

Inside your Canva template:

1. Click Apps on the left-hand sidebar
2. Select Bulk Create
3. Upload your CSV file
4. Connect each placeholder (e.g., {{time}}) to the right column from your sheet

Click “Continue,” and Canva will automatically generate one graphic for each row in your spreadsheet. You just created a full week of content in seconds.

Download the files as PNGs or MP4s if you used animation.

Step 6: Schedule Your Posts in Meta Creator Studio

Now that you’ve got your full set of daily schedule graphics, head to Meta Business Suite or Creator Studio to schedule your posts across Facebook and Instagram.

• Upload each day’s image or video
• Add a caption like:
• “Here’s your schedule for Monday! Let’s get after it. #DifferentBreed #JustWork”
• Choose the time you want it to go live
• Repeat for the rest of the week

And just like that, your content calendar is handled.

Why This Workflow Works

• You only design once and reuse the template each week
• You don’t have to manually post each day
• It keeps your gym feed active and on-brand
• It’s fast enough to do on a Monday morning—but smart enough to batch a month at a time
  

For Different Breed, this system helped us stay consistent, boost engagement, and free up time for what matters most: training members.

Final Thoughts

Posting class schedules shouldn’t be a daily burden. With a simple combo of ChatGPT, Google Sheets, Canva Bulk Create, and Meta Creator Studio, you can automate the process and make your content look more professional than ever.

If you’d like help building a Canva template or getting your class data formatted properly, hit me up—I’ll walk you through it or send over a done-for-you setup.

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